NAIDOC Stallholder Application Form

Camden Council invites you to take part in NAIDOC 2024!

Camden Council will host NAIDOC celebrations on Tuesday 9 July during NAIDOC Week with a Flag Raising Ceremony held at 70 Central Avenue, Oran Park followed by a family fun day, from 10am to 1pm. 

Expressions of interest are now closed. 

Date: Tuesday 9 July 2024
Time: 10am - 1pm 
Location: Oran Park Library Forecourt 
Criteria: 

• Local businesses and not-for-profit organisations
• Food and beverage vendors, vans and food trucks

ALL STALLHOLDERS

If you would like to apply to attend this event, please download and read the Stallholder Information Pack and the Stall Requirements below and submit by Friday 10 May 2024.  

FEES AND CHARGES

• No stallholder fees

• Food stallholders will need to pay for either an annual registration or single event registration*

• Power will not be supplied to your stall.

FOOD AND DRINK STALLHOLDERS

Your application must include the below:

• Temporary Food Stall Application Form completion and payment* (or current Camden Council annual temporary food stall approval paperwork)
• Food stall layout plans
• Public Liability Insurance
• Food Safety Supervisor Certificate (if applicable)
• If you are preparing food offsite you will also need to show evidence of the relevant Council's Development approval, Complying Development Certificate and/or Council inspection report. 

Food stallholders are encouraged to review the NSW Food Authority Guidelines for Food Business at Temporary Events and Markets and Temporary Events resources.

Terms and Conditions of all Stallholders     

Successful applicants will be subject to the following terms and conditions:

General

1. Sites will be allocated by Camden Council staff at its sole discretion.
2. Stall sites are allocated based on the width of your stall, including clearance areas (awnings, tow bars etc.) Please advise the correct height, length and depth of your site required in your application to ensure suitable positioning at the event.
3. Site fees: No site fees
4. Not-for-Profit (NFP): Please provide your NFP status, if applicable. 
5. Stallholders who are not operating from a truck, van or trailer are required to provide their own counters, tables and chairs and branding/pull up banners to be weighted down. If you wish to bring a branded shade covering, please note within your application. 
6. Information stallholders are to provide an activity at the event, which is targeted to an age group. Please include the dimensions of the activity to be applied to your site requirements.   
7. All stallholders must hold valid and current public and products liability insurance from an insurer acceptable at Council’s discretion in the amount of at least $20 million per incident. Please provide a copy of this with your application form.

 Food Items

1. All food stallholders are required to hold a current Annual Temporary Food Stall Approval or a Single Event Temporary Food Stall Approval from Camden Council for the event attending. Application for temporary food stall approvals are subject to fees and processing times. Payment for all approvals is due upon acceptance of your application form.
2. Any stall selling food or beverages may be subject to an inspection by Council’s Environmental Health Officer. Inspection fees may apply, and these will be invoiced separately. If you have any questions regarding Council food inspections, please call (02) 4654 7777. Environmental Health Officers are authorised to take appropriate regulatory action on any stall not complying with the Food Act 2003, Food Regulation 2015 or Food Standards Code (FSANZ). No refunds will be given.
3. All food stallholders must provide a site plan of their stall set up. 
4. All food stallholders at this event must provide a copy of their menu with their application. Camden Council reserve the rights to refuse any food or beverage provider it feels not suitable for the event.
5. Gas will not be provided therefore food stallholders requiring gas for cooking must supply their own. Please refer to the Event Planning Guide for information on Gas use.

Risk Assessment

1. Event stallholders are required to sign-on to Council's Event Risk Assessment and adopt its controls, along with the Stallholder Application Form. 

 Power Requirements

1. Powered sites are not available.  

Sustainability

Camden Council is committed to the implementation of sustainable development principles in the planning and delivery of Council operated events and festivals. To maintain a culture of sustainable practice, Council is committed to promoting and encouraging the following guidelines for stallholders at all Council operated events:

• No plastic bags (refer to the Stallholder Information Pack 5.1 Prohibited Items) 

• No plastic single-use service ware (plates and cutlery)

• No plastic straws

• No Styrofoam 

• No single use condiments

*Sustainability measures should only be implemented if in accordance with the stallholder’s COVID Safety Plan